December 12, 2019
Company Culture 19 February 2018
How to Communicate Effectively with Your Team
Rachel Summers

As a manager, you're needed to keep your team on task and able to work to deadlines. A huge part of this is communicating well with them. Improving communication in the workplace can bring many benefits to your organization such as increased productivity and loyalty. 

If you're not sure where to start with building your communication skills, check out some of these tried and tested tips below: 

Schedule Meetings

The easiest way to ensure you're communicating with your team is to put it on the calendar. "Doing this means that you're actually penciling in the time to talk with your team", says HR manager Dawn Rogers from UK Services Reviews. "Your team will see that you're actually making the time to communicate, and they will appreciate that."

As well as this, make time for both one on one and group meetings. Having both means you can communicate to the team at large, as well as with individuals when they don't want to bring something up to the whole group.

Recognize The Positive

As a manager, it's easy to just focus on the negative and communicate that when you need to. However, this can create a negative atmosphere around your team, and in the long term, this isn't what you want. Instead, the best thing to do is focus on the positives when they happen in order to create a positive experience and improve engagement.

Ensure that you're recognizing and rewarding good work when you see it. This helps your team see that you care about the work they do and that they will be rewarded for it.

Use The Right Channels To Communicate Through

There's a lot of options for how you'll communicate with your team. This is especially true if they're a remote team. You can use video calls, texts, emails, IMs, the list goes on. To get the most from your team though, you'll need to pick a communication method that works best for your team. 

For example, LinkedIn is a network that many companies now use, as it offers messaging tools that you can use to stay in touch. Choose a service like this, that will save messages and allow you to send multimedia files through it. These are the best ways to stay in touch and record your conversations if you need to go back to them.

Check Your Grammar

Good grammar is vital to good communication, but it's often overlooked. If you communicate via text to your team regularly, then you're going to want to brush up on yours. There are tools online that will help you improve your writing. Student Writing Services, for example, check your writing for errors before you send it. Putting these tools to good use will help you communicate much more clearly.

Don't Interrupt Others

This is quite obvious, but it does need to be said. A good leader should be able to listen as well as talk. When listening to others, listen to them until they are done speaking, before coming in with your own point. If you cut them off, it can make them feel negative towards you. 

Edit And Proofread Everything You Send

You'll be talking to your team all the time, so it's vital that you get it right. Whenever you compose a message, make the time to really check it over, to ensure it's right. It's very important to check your tone in these kinds of messages. You lose a lot of communication via text, so your messages may come across differently than intended. 

You can get help online if you need it. Services like Top Canadian Writers can proofread your emails and other communications. It's well worth taking this step to improve your communication.

Stick To The Facts

No matter what you're talking about, it's always best to stick to the facts. Bringing your own thoughts into a situation may not be appropriate, and can even look unprofessional. This is especially true if you're speaking with a team member about their performance. Just stick to what's evident, and what they can do to improve. 

Think Before You Speak

This sounds obvious, but you should think about what you're going to say before you say it. Know what points you're trying to make, and how your words will have an effect on your team. It's amazing what a difference it can make just taking a moment before saying something is, just to organize your thoughts.

The same goes for writing messages, too. Don't just write something then send it right away. Actually, think about what you're saying in your message. A tool like AcademAdvisor can offer you writing guides, so you get it right when you're contacting your staff.

These tips will help you become an effective communicator, and lead a team that performs well. Use the advice here to become a manager that cares about their team and their needs, and watch performance skyrocket.

Rachel Summers has been working in social media management for seven years. She's worked with several respected businesses, such as Australian Reviewer, a leading custom writing services. She also works with new businesses, creating social media strategies with them.