When was the last time you actually paid attention to the quality of writing? As the manager of an HR department, the chances are that you spent most of your day writing, whether it’s in the form of emails, reports, letters and other kinds of documents.
It's well worth investing time in your business writing skills as a manager. It's one of the most important skills a manager should have! Because you spend so much of your day writing to your team, you've got to be aware of how your writing comes across to others. You don't have the benefit of other communication styles, such as body language. That means that miscommunication can happen, without you meaning it to happen.
Benefits Of Better Business Writing
Did you know that by investing time in improving your business-related writing skills, you can teach yourself to communicate far more effectively, helping you to make your job far more effective, efficient and overall easier?
If you improve your writing skills though, then you'll see that your department will be more efficient and can agree on plans of action with less hassle. It helps your employees feel more secure in what they're doing, as they'll know exactly what you need from them.
It also helps recruiters get the most out of their role too. That initial job posting is crucial, as you want to attract only the most qualified people to the job. If you know how to communicate your needs effectively, then you'll reduce your workload. After all, it means you won't be sifting through resumes of people that you don't want for the job.
To not sure how to get started? Here are a few tips on how you can start improving your business writing skills today!
1. Define Your Objective
In every single thing that you write, take a few seconds to define the objective of the writing task. Are you writing an email to your boss, or an email to another employee? Are you contacting a potential candidate for a job role or maybe dealing with a sensitive and confidential issue?
By taking the time to define the purpose of your writing, you can become far more effective with what you’re writing and your text will become a lot more effective and beneficial to the reader.
2. Put the Reader First
One key tip to remember when writing is always to put your reader first. Hand in hand with the consideration above, the way you write to your boss and the way you write to another employee should be different.
Consider the language, format and context that your writing uses to make sure it’s easily understood and completely informative.
3. Evaluate Your Writing
The only way to improve your business writing skills is to identify where you’re going wrong. Do you find that you’re endlessly stuck replying to emails and answering questions? If so, you’re probably going to want to start being more concise in your original emails by answering any potential questions your reader may have. You’ll be surprised how much time this will save you long-term.
4. Use Tools for Improvement
There are plenty of online resources out there that you can use to improve your business writing skills, helping you to communicate far more effectively. Here’s a few to get you started.
An online blog is full of posts and articles to help and educate you in all things writing-related.
An online tool you can use to improve your grammar skills.
An online blog is full of articles you can use to answer any writing-related questions you may have.
A free tool you can use for tracking your word count, ensuring your written text is precise.
An online writing service that can help you with all your proofreading tasks.
A tool for adding references, quotes, and citations to your written work professionally.
5. Keep Things Short & Sweet
Although you’re trying to include as much information as possible in your writing, it’s still vital that you keep things short and to the point, keeping all your information precise. It’s easy to get carried away with what you’re writing, and you’ll soon find that you’re sending emails that are hundreds of words long.
“Your readers will find long-winded messages, emails, and documents incredibly boring and will probably end up skim-reading the emails. Therefore, there’s the risk that they’ll miss the vital information” says John Cole, a business writing expert for Big Assignments.
After you’ve written something, go through it again and take out all the fluff content. You’ll be pleasantly surprised how much easier your content reads.
6. Review, Evaluate & Improve
When you’re starting out the process to improve your business writing skills, after every single piece that you write, make sure you can through it and see where you can improve. Sometimes you’ll have to send something off which is fine, just review it a day or two later.
This way, you’ll be evaluating your skills with a fresh pair of eyes, and you’ll find it much easier to identify places you can improve. It may even pay to have a trusted colleague or friend read through your work for their own professional feedback.
Mary Walton is an editor at Thesis Writing Service. She is a business writer and creates online courses on public speaking. Also, Mary helps recruit new professional writers at Coursework Writing Service website. Mary was always fond of education, that's why she started her blog - Simple Grad (check ThesisHelp.net Review there).